Leaves and Sabbaticals

Academic Leave of Absence/Sabbatical Form

 

Family Accommodation policies

Family Accommodations Reporting Form

 

Leaves - Links to Policy

APM: http://www.ucop.edu/academic-personnel/academic-personnel-policy/benefits-and-privileges/index.html

PPM: http://adminrecords.ucsd.edu/ppm/docs/230-10.pdf

Funding Stream Change

Effective 11/12, UCOP changed funding allocation methodologies to the campuses for state funds, student fee funds, and indirect cost recovery funds. Because of this change 19900A funds were "de-coupled" - i.e. the pool of funds in 19900A was separated to reflect state general funds, student tuition funds, and indirect cost recovery.

This is relevant to the faculty sabbaticals, buyouts, and salary exchanges. Faculty salaries (ladder-rank titles) will now be funded from both 19900A and 20095A, with each faculty member split funded 50/50. As you submit your exchange requests, you must now indicate both fund sources on the appropriate forms.

Examples of how to reflect the split in your requests are as follows:

  • 100% sabbatical - 50% 20095A and 50% 19900A
  • 67% sabbatical, 33% LWOP - 50% 20095A and 17% 19900A
  • 50% regular, 50% FLP - 50% 20095A and 0% 19900A (and 50% other fund source)
  • 90% regular and 10% FSEP - 50% 20095A and 40% 19900A and 10% other fund

Leaves Authority Chart

Leave Type Dept. Chair/Director
Divisional Dean		 VCR for Research Titles, Dean,
OGS for Rady School of Management and IR/PS		 SVCAA
Catastrophic Leave See Vacation Leave authority N/A N/A
Change in Work Location N/A Up to 60 consecutive service days Exceptions to Policy
Extended Leave N/A Greater than 14 days (requires forfeiture of sabbatical credits) Exceptions to Policy
Family & Medical Leave 7 days or less 8 days to one year N/A
Governmental Service 7 days or less 8 days to one year Greater than one year
Jury Duty All N/A N/A
Leave With Pay in Lieu of Sabbatical N/A Up to one year N/A (May not exceed one year)
Leave Without Pay 7 days or less 8 days to one year Greater than one year
Military Service 7 days or less 8 days to one year Greater than one year
Professional Meetings 7 days or less 8 to 14 days * Exceptions to policy
Research Leave 7 days or less 8 to 14 days * Exceptions to policy
Sabbatical Leave N/A N/A N/A (May not exceed one year)
Sick Leave 7 days or less 8 days to one year Greater than one year
Paid Medical Leave N/A N/A All
Vacation Leave All N/A N/A
*See Extended Leave authority.

Failure to Return from Sabbatical - Salary Reimbursement

As per APM 740 and local PPM 230-10, individuals granted sabbatical are required to return to University service for a period equal to the sabbatical. An individual who does not fulfill the return to service obligation is required to reimburse the University an amount equal to the salary earned during sabbatical.

The reimbursement penalty for not fulfilling the return to service obligation is generally paid directly by the individual. In some cases, however, another institution may agree to pay the penalty as part of a start-up package for the individual. In either case, the reimbursement must be received by UCSD prior to the date the individual was expected to return to service following the sabbatical.

A faculty member may reimburse UCSD by submitting a check, made out to U.C. Regents, to the Payroll Office at the following address:

Mailing address:
University of California, San Diego
Business and Financial Services, Payroll Division
9500 Gilman Drive, 0952
La Jolla, CA 92093-0952

Office location for hand delivery:
Torrey Pines Center South, Suite 305
10280 North Torrey Pines Road
La Jolla, CA 92037

An institution that has agreed to reimburse UCSD on behalf of a faculty member may do so by submitting a check, made out to U.C. Regents, to the Academic Compensation office. Academic Compensation will sign over the check to the Payroll Office for deposit. Payments should be sent to the following address:

University of California, San Diego
Academic Personnel Office, Attn: Director of Compensation
9500 Gilman Drive, 0065
La Jolla, CA 92093-0065

Payroll will deposit the funds into the Senior Vice Chancellor's account (VAA8817, sub 0) and notify the following individuals via email that payment has been received:

  • Director, Academic Compensation
  • Director, Finance and Budget, SVCAA-Resource Administration
  • Department MSO

Questions regarding these guidelines should be directed to Academic Compensation at (858)822-3748.

Advancement of Sabbatical Credits