Winter 2022 Academic Student Employee (ASE) Applications are open as of October 8th, 2021
Application Deadline is: 10/15/2021
The MAE department employs Academic Student Employees (ASE) (Teaching Assistants [TAs], Readers, and Tutors) during each quarter of the academic year as well as during summer sessions 1 and 2. These positions are allocated based on course enrollment, and positions are filled on a quarterly basis through an application and selection process. MAE Graduate Students, MATS Graduate Students and MAE Undergraduate Students will be notified via email when applications are open.
Positions are very competitive and not all applicants will be offered a position. Offers from Instructors of Record are not binding; only the MAE Student Affairs Office can extend an official offer of employment.
Tips to Improve Your Chances of Receiving an Offer
- Apply early. MAE generally opens the ASE Application during week 4 or 5 of the preceding quarter. Instructors begin selecting their ASE’s the following week, so we recommend submitting an application as soon as it opens.
- Apply to more than one department. ASE positions in MAE are not guaranteed so we recommend that you submit an application to multiple departments. Some departments advertise their applications via email, some post their applications on their department websites, and some post their positions on the Open Positions website.
- Course preferences. When instructors review applications, their lists are organized by applicant preference. We recommend selecting (and ranking) all courses for which you are qualified (including introductory courses).
- Contact instructors. Once you have submitted your application, consider contacting instructors of your top preferences directly. Include your CV and any additional relevant information about your skills and experience as they apply to the position.
- Evaluations matter. If and when you are hired, take your responsibilities seriously and encourage all of your students and your instructor to complete the TA evaluation at the end of the quarter. These evaluations are taken into consideration when instructors are selecting TAs and positive evaluations will increase your chances of being hired again in the future.
What to Do After You Receive an Offer
- Follow the link on the Offer to review the Appointment Letter and the Description of Duties. Contact the Course's Instructor of Record (not MAE Student Affairs) if you have any questions about the job requirements. The Offer will have an option for you to Accept or Decline the position. Offers must be accepted before appointments are entered in the payroll system. If you have never worked as a GSR, TA, Reader, or Tutor, you should contact your home department to see if you need to complete Hiring Paperwork.
- Contact the Instructor of the course for further instructions.
- Complete all required training:
- Injury & Illness Prevention Training (required of all first-time employees within 30 days of hire)
- Preparing for Success: Online Course for Instructional Assistants (required of all first-time Instructional Assistants)
- UAW/New ASE Orientation: (An email will be sent out with ASE/UAW Training dates as they are made available by the UCSD Graduate Division)
Next Orientation Session:
New ASE Orientation
The UAW will reach out to the ASE’s directly to invite them to the mandatory UAW/ASE, providing the Orientation dates and times with associated zoom links.
If you do not receive a UAW Orientation schedule and are expected to attend please reach out to the UAW directly: email@example.com. If you have questions about the Creating a Culture of Care Training, feel free to reach out directly to Andrew Hua – firstname.lastname@example.org .
- Readers and Tutors will need to complete Time Sheets online via Ecotime.
- International Students will need to apply for a Social Security Number (SSN).
Academic Student Employee Roles
Teaching Assistant (TA)
Assists in the instruction of an upper or lower division course at the University under the supervision of a faculty member. The TA primarily assists the faculty member in charge of the course by conducting discussion or laboratory sections that supplement faculty lectures and by grading assignments and examinations.
A TA may also assist with the development of assignments or exams, hold office hours and proctor examinations. In the case of basic language, reading and composition, some other skills-building courses, and a few other courses, a teaching assistant may lead the class meetings, but the general instructional content of the course, as well as the official assignment of student grades and decisions on grade appeals, are the responsibility of the faculty member in charge of the course.
Before they can be appointed as a Teaching Assistant, all International Graduate Students at UCSD are required to demonstrate a high level of oral and aural competence in the English language. International Students must contact MAE Financial Support (email@example.com) to schedule an English Language Certification Examination (ELCE) as soon as they are offered their first TA position. The ELCE must be taken during finals week or the week after to be eligible to work as a TA the following quarter. Students can follow this link for more information on the ELCE.
Assists a course instructor by grading homework, papers, or exams and may also hold office hours to answer students' questions about such assignments.
Provides tutoring to small groups (three or more) of undergraduate or graduate students who require additional help to understand a course or topical material.
Graduate Students must be in good academic standing and must be registered full-time to work 20-hours per week (50% employment) or registered as half-time students to work 10-hours per week (25% employment) during the quarter for which they are hired. Grad Student's must be enrolled in 12 units (1-6 units if half-time) units of graduate-level courses; undergraduate courses do not count towards full-time Graduate Standing. Graduate Students cannot be employed more than 50% during the academic year. For greater detail about UCSD Graduate Student employment eligibility please review this UCSD Graduate Division resource: Graduate Student Employment Eligibility
Undergraduate Students must be registered full-time students, in Junior or Senior standing with an overall GPA of at least 3.0.
Percent Time and Summer Employment
UC graduate student employment policy states that a full-time graduate student may be employed a maximum of 50% time (20 hours per week) during the academic year and up to 100% time (40 hours per week) during the summer months. The summer is defined as the day after the Spring quarter ends and the day before the Fall quarter begins. Students do not need to be enrolled in either Summer Session to work in the Summer as an ASE (Academic Student Employee) as long as they were enrolled in the Spring quarter preceding Summer Session.
All Readers and Tutors must complete and submit time sheets via Ecotime (online time reporting) to receive payment. Pay cannot be completed if a time sheet is not turned in by the deadline. Students cannot exceed the hours described in their appointment letter without prior approval from both the Instructor of Record and MAE Student Affairs.
2021-2022 ASE Pay Rates (before taxes)
- Teaching Assistant
- 50% - $2,582.94/month
- 25% - $1,291.47/month
- Reader (Graduate Student) - $17.78/hour
- Reader (Undergraduate Student) - $16.90/hour
- Tutor (Graduate Student) - $26.31/hour
- Tutor (Undergraduate Student) - $20.23/hour
Graduate Students hired as Instructional Assistants at 25% or above are eligible for Fee Remission which covers the majority of Resident Tuition and Fees. The MAE Department does not cover the balance of fees ($231.17). The TA Fee Deferment Program allows graduate students appointed at a minimum of 25% for the entire quarter to pay the balance of their registration fees (excluding nonresident supplemental tuition) through payroll deduction. Additionally, students who will be working 25% or more as a Teaching Assistant (TA) during Fall quarter can apply for a TA Loan to cover expenses until receipt of their first paycheck.